Permission to Print the Dissertation, Opponents and Custos Permission to Print the Dissertation, Opponents and Custos

The Academic Council decides on the permission to print the dissertation and appoints the custos and the opponents (one or two) for the public examination. The supervisor submits the proposal for opponents to LUT Doctoral School (office 2318).

LUT Doctoral School will send the opponents the following documents:

  • an announcement of the decision
  • instructions for the opponents and for the public examination
  • assessment form
  • the forms regarding the reward for the work


The custos (chairperson) of the public examination is usually the supervisor. He/she advises the opponents on the protocol of the public examination, helps with travel and accommodation arrangements, as well as with other possible issues related to the event.

Printing Process and Distribution of the Dissertation Printing Process and Distribution of the Dissertation

The doctoral candidate may print the dissertation after the Academic Council grants the permission. LUT dissertations are published in ACTA Universitatis Lappeenrantaensis series in printed form and also in electronic form in LUTPub University Repository.

Publishing agreement

The doctoral candidate submits an ACTA application form, a signed publishing agreement, a manuscript of the dissertation and the publishers' permissions to include the articles in the dissertation to the library.

When the publishing agreement has been signed, the dissertation is given an ACTA serial number and the ISBN and ISSN codes.

Instructions for publication

Issues related to publishing: dissertations@lut.fi

Printing the dissertation

LUT dissertations are printed in the LUT University Press. After receiving the publishing numbers from the library, the doctoral candidate sends the dissertation to the LUT University Press. The LUT University Press adds the cover pages, scales the work into B5 size and prints a draft version of the dissertation. The doctoral candidate, the Academic Library and the LUT University Press check the draft together (only small changes are possible at this stage). The maximum number of printed dissertations is 80 pieces and the schools are responsible for the printing costs.

Issues related to printing: universitypress@lut.fi 

Distribution

The final version of the dissertation must be on public display in the university for 10 calendar days before the public examination. LUT Doctoral School takes care of this.

LUT Doctoral School also delivers the dissertation

  • to the supervisors and to the school office
  • to the preliminary examiners
  • to the opponents
     

Please note that the doctoral candidate may send the electronic version of the dissertation to the opponents if needed and if in a hurry.

The doctoral candidate delivers the dissertation to the persons and communities supervising or funding the work at different stages.

If some minor mistakes (e.g. spelling, punctuation) are noticed after printing they can be listed with corrections in an errata-list. The University Press prints the errata and the doctoral candidate is responsible for adding the errata to the printed dissertations. The University Press also sends the errata to the library where it will be attached as a separate PDF file to the electronic version.

Preparing for the Public Examination Preparing for the Public Examination

The doctoral candidate, the custos and the opponents agree on the date and place of the public examination. The candidate books the room for the public examination from the university porter. The doctoral candidate takes care that there will be enough printed dissertations available at the public examination.

The custos and the doctoral candidate discuss the technical equipment needed in the examination and other practical arrangements with the university porter. The school of the doctoral candidate takes care of possible decorations of the room.

The opponents' reward and travel expenses are paid by the school of the doctoral candidate.

There is also a video presenting a typical public examination at LUT available. It is in English and gives an overall picture on how the public examination is held at LUT.

Preparing for the public examination

Instructions for the public examination

Press Information and Press Release Press Information and Press Release

LUT press officer will decide what is the best way to communicate about the dissertations: a press release to the media or a short news piece for the university's website. Press releases are not made of all dissertations. All doctoral candidates should be in touch with the LUT Media Services 1.5 weeks before the public examination, and submit information about the dissertation according to the instructions below.

Detailed instructions

Further information: paavo.ihalainen(at)lut.fi
 

Assessment of the Dissertation Assessment of the Dissertation

The opponent(s) should give a written statement (attached to the assessment form) on the dissertation and its defence after the public examination. It is strongly recommended that the opponents prepare their statement immediately. The opponents may prepare individual statements or a joint statement.

The custos takes care that the statement will be delivered to the LUT Doctoral School. On the basis of this statement, the Academic Council decides whether the doctoral dissertation can be approved and gives it a grade. At Lappeenranta University of Technology (LUT), the grades for an approved dissertation are approved with distinction and approved.

Graduation Graduation

The degree certificate states

  • the degree awarded and the doctoral programme
  • research field
  • the title and grade of the doctoral dissertation
  • information on the public examination of the dissertation, the opponent(s) and the custos
     

A transcript of records that lists all the courses completed by the student and included in the degree is also given with the degree certificate, as well as a Diploma Supplement, which is targeted especially for use in an international context.

Once a month, there is a graduation ceremony in which the rector of LUT awards the certificates. The graduate may apply for a scholarship from the university's Research Foundation after graduation.

Please note that the student has to enrol as an attending student for the term he/she is going to graduate.

Further information on enrolment

Conferment Ceremony

At regular intervals the university arranges a conferment ceremony at which the doctoral hat is officially presented to the graduate. In addition, the doctoral sword is given to those with a doctorate in business administration or philosophy.